Language

Small and Mid-Sized Business

Taleo Business Edition OnBoard

Automating Engagement Through the Employee Lifecycle

Taleo Business Edition OnBoard™ can save you thousands of dollars on the distribution of new-hire packages by moving the process online. The process extends through the employee's entire employment lifecycle and through the off-boarding process too.

Features
and Benefits
Bundles
and Packets

Features	Benefits
Process Automation	Taleo OnBoard automates the new hire process by enabling electronic signatures and by supporting the assignment and tracking of key tasks. Then it goes a step further by extending this capability to non-Taleo users through email. Every department involved in the onboarding process can receive task assignments and update progress as tasks are completed.
Consistency	Is your onboard process a series of unrelated activities? With OnBoard, you can package forms into bundles one time—and then create new-hire packets for various job types and locations. Create task lists that track activities and ensure accountability. A reusable process creates efficiencies that save time and money, reduce errors, and create a better new-hire experience.
Retention	Studies show that the more engaged new employees are, the longer they will stay. If your new hires can tell you've been preparing for their arrival, they'll feel welcome and comfortable—and productive. Cement the positive relationship you established during the recruiting process. A strategic onboarding process benefits both your bottom line and your number one asset—your people.
Productivity	Employees need to learn how to use their skills and experience to make a positive impact on your organization. The more quickly they come up to speed, the sooner they begin contributing and feeling like they are a part of the team.
Compliance	A consistent, reusable onboarding process ensures legal and policy compliance. You dramatically reduce legal risks when you can see which tasks have been completed, which forms have been signed, when they were completed, and by whom.

Bundles and Packets

Taleo OnBoard enables your HR department to package documents into bundles. These bundles are delivered to new hires as packets. So when an employee with standard needs is brought onboard, a standard package is delivered. An executive officer, an IT professional, an administrative assistant, and a maintenance professional might all receive unique packets.

OnBoard also enables eSignature, so employees can receive and authorize documents online or via email without wasting paper, ink, or time.

Processes and Accountability

How many potential tasks and processes are involved in bringing a new employee onboard, depending on that employee's position, role, and location? There are desks, offices, office supplies, computers, wireless access, phones, business cards, organization charts, new hire orientation, legal compliance documents, benefits selections, stock options, company tutorials, and more.

Depending on whether the new employee is in the office or remote, an executive officer or in an entry-level position, a graphic artist or a lawyer, your HR department might have to bundle up documents and configure tasks in dozens of different permutations. And each permutation involves a different group of people with different tasks.

OnBoard maintains a list of action items, and alerts everyone with deliverables. It checks off tasks as they are completed and keeps a centralized, real-time status for total accountability. When a delivery is not met, OnBoard sends reminders to keep processes moving forward.

Take the Next Step

Find out how your business can benefit from Taleo talent management solutions. Start using Taleo Business Edition today. Sign up for our free 30-day trial.